Travel Partner Programs
If you are a travel agent, tour operator or travel wholesaler who is interested in formally working with us to create and market Gay Day travel packages, please review our Travel Partner Programs below
We are excited to announce our Gay Day Premiere Travel Partners program for 2005. As an authorized travel service provider for Gay Day, you will receive referrals, have access to general mailing, advertising and promotional opportunities, have exclusive access to certain event, ticket and merchandise opportunities and be able to offer your clients with the most accurate information available about Gay Day Orlando. You will be able to promote yourself as an authorized travel provider for Gay Day, too. That will let your clients know they're getting a quality product, supporting Gay Day at Disney directly, and won't find themselves out of the loop when they get into Orlando. Our Premiere Partner hotel program identifies a number of gay-friendly hotel properties throughout Orlando, and recommends them as the very best selections in terms of location, staff, rate structure, event sponsorship, and commissionable opportunities. Many of these selected hotel companies are members of IGLTA, are certified into the “TAG APPROVED” program, and have gay and lesbian employees ready to assist. Each hotel General Manager has signed the Gay Day Premiere Partner pledge posted on our travel page. Authorized travel providers also have access to a private area of this web site for sharing information, direct access to event organizers, and special rates on Gay Day merchandise.
As a customer, dealing with an authorized travel provider assures you that your selected travel professional has met our high standards of service, is providing a reasonably priced product without outrageous markup, and has access to all Gay Day products and tickets available for advance resale.
Please review the information presented below to decide how you would like to be part of Gay Day Weekend. Once you've decided, just follow the instructions at the end of this page.
Gay Day Premiere Travel Partner Agencies
If you are a travel agent providing general services such as hotel, travel and tour bookings to clients, and you do not necessarily have a specific package you have created for Gay Day Orlando, but are selling general travel services or a package created by a tour operator, you can be listed as a Gay Day Premiere Travel Agency/Agent. We will provide your full contact information, including business name, telephone numbers, email address and a link to your web site, if any, as well as a one or two line summary of your services. You agree to utilize the resources of our web site to provide current information about Gay Day Orlando to your customers.
You will be able to purchase for resale any of the Official Gay Day 2005 T-Shirts at our best wholesale price (approximately $10 for S, M, L, XL and $12 for larger sizes) in any quantity at any time. Actual shipping charges will be charged. In addition to T-Shirts, we will offer additional Official Gay Day merchandise to you at our best wholesale rates.
You must be appropriately licensed to sell travel in the state or country in which you operate.
Gay Day Premiere Tour Operator Partners
If you would like your packages to be presented in their entirety on our web site and within promotional mailings, including full package/hotel info, descriptions, property details, pictures, et al, much in the manner you see our Host Hotel packages and Official Additional Accommodations hotel options, consider becoming a Official Gay Day Premiere Tour Operator. We will list you in our Tour Operators & Travel Partners section as well as provide complete coverage of your packages and options on separate pages linked directly from the main travel package offerings. You must provide a minimum commission of five percent (5%) on both packaged programs and individual room nights sold for all sales originating from our web site or promotional materials, including those you receive by telephone contact if the purchaser identifies www.gayday.com as the source of their inquiry. Your packages should not overlap in any way with our host hotel properties, and we prefer it have minimal overlap with any other hotel properties from other Gay Day Premiere Tour Operator Partner programs.
Every package you sell should include an Official Gay Day 2005 T-Shirt for each person participating in the package. Exceptions are made for those whom we do not have an appropriate size available, such as small children or infants, or those people requiring a t-shirt larger than we can provide (we usually go up to at least 3XL and can custom print on larger shirts if they are provided to us in advance). If you also are selling hotel-only products without any additional items, you do not have to include t-shirts with those sales, although we would like you to provide them as an option to the purchaser. T-Shirts will be provided to you as needed at our best wholesale price (approximately $10 for S, M, L, XL and $12 for larger sizes). You can order as few or as many as you need at any time. Actual shipping costs will be charged.
We will only accept a small number of Official Gay Day Premiere Tour Operator, Partners, and we base the decision on acceptance on factors such as the primary region served, anticipated marketing efforts, and your experience/history in the travel industry.
You must have an online presence, an email address, and a publishable business telephone number, and be registered with the State of Florida as a seller of travel. You agree to make available to us, upon request, a listing of packages sold to people we referred from our web site or who mentioned the basis of their inquiry if they made direct contact with you. You also agree to maintain a record of all such contacts and their disposition in those cases the inquiry does not result in a sale. We will promote your package(s) within an emailed newsletter to members of Club Gay Day who have requested such mailings.
If your packages are available for resale by other travel agents, we would like a fixed-price referral commission on each package sold by any travel agent that we refer to you. We will actively provide your information to Travel Agents who request to participate reselling such packages.
As an Official Gay Day Tour Operator, you are also eligible for reduced rates for Online advertising or advertising in our Official Gay Day Guide.
You must be appropriately licensed to sell travel in the state or country in which you operate.
If you are organizing an event as part of Gay Day Orlando we will list it on our calendar if it meets one of the following conditions:
(1) The event is open to the public (either free admission
or by advance or at-the-door ticket purchase).
(2) The event is available only to purchasers of your
travel package and you are an Official Gay Day Premiere Tour Operator Partner.
An event listing will include a photo, logo or other appropriate artwork, a description of the event, and information on how to obtain a ticket or how to purchase the package for which it is a part.
Additionally, if your packages include tickets to any other event on our schedule, and you are an Official Gay Day Premiere Tour Operator Partner, we will advise that the event is part of your packages in the listing of those events.
Throughout the history of Gay Day Orlando we have always aimed to provide as much information to those seeking it as we could. Our primary goal has always been to help everyone know everything about anything happening during Gay Day Orlando. To that end, we certainly welcome your participation in any of our programs shown above but also recognize there will be those who prefer to go it alone. As much as anything else, that also has helped Gay Day grow to be the world-wide phenomenon it is today. So even if you should choose not to participate with us in an official capacity, we hope that you will continue to use and to refer people to the resources we make available online about the event. We would at least welcome knowing you exist, even if we will not be providing information directly about your product to our visitors. That way we can keep you informed and you can keep your customers informed. We also hope that in the future we can change your mind about participating directly with us.
Package: A combination of items that includes at least one nights hotel accommodations and one or more additional items such as, but not limited to, (1) tickets to an event or theme park admission, or (2) transportation to or within Orlando.
To sign up as a Travel Partner, complete and submit the Travel Partner Application. We will respond to your request immediately and send you your unique Gay Day Partner Code. The welcome kit includes valuable Gay Day information and a listing of our Premiere Partner hotel properties, details of the commission offered at each property, limitations and exclusions, payment terms and package options. Agent partners will be the first notified regarding future Gay Day FAM trip opportunities.
How your Customer Benefits
Signing up for and supporting our travel partner programs helps assure your customer the very best Gay Day stay while here in Orlando! Your support helps us continue the Legacy of Gay Day online at www.gayday.com, rewards the progressive companies supporting the event, and nurtures over twenty-five Gay Day events around the World.
Each guest you confirm will receive a welcome letter by email from Gay Day founder Doug Swallow, special pricing on Official merchandise, monthly [January to July] opt-in email newsletters, an amazing VIP welcome/goody bag upon arrival, host hotel pool party privileges, complimentary tickets to the Gay Day World Expo VI, and reduced price event tickets from event partners. In addition, upon arrival your guests will receive a personal letter from the hotel’s Gay Day Concierge, room upgrades when available, and special welcome amenities. Both you and your guests will be eligible to win daily prizes and merchandise starting February 1, 2005 in our “Getaway to Gay Day” promotion.
See you in Orlando!
